At the time of birth while completing the formalities, usually the doctor or nurse gives clear indication about where to obtain the birth certificate. Believe me, it is a simple process and could be done on a Saturday as well (except 2nd and last Saturday when MCGM offices are closed). I will narrate my experience, initial challenges, and the final victory.
My son was born on 7th June in Seven Hills hospital, Andheri Marol, Mumbai. Though head nurse was telling me something about collecting birth certification from local municipal in Andheri, I wasn’t giving much attention due to obvious excitement. After a few days during a side a conversation someone asked me about the birth certification and I end up flipping through the file’s sheets only to find that little piece of chit missing that contained instructions.
Google was the only source left now. Whatever I’ve written in this blog is based on my experience and information received in bits & pieces on internet.
How to ascertain the local MCGM office to approach?
The MCGM ward will be the one under which the hospital or clinic comes. If the delivery is done at home by a “daai” generally they know the procedure. So this blog is only for deliveries done in hospital / clinic / delivery centers. Coming back to my case, since my son was born in Sevel Hils, it comes under K West Ward. The address is as given below:
K/West ward Office Bldg.,
Paliram Road, Near,
S.V.Road, Opp. Andheri Railway Station,
Best time to go there?
Go as early as possible. Their office opens at 8:00 am. They are closed on Sunday and 2nd + last Saturday of the month. Do not go during financial year closing or when the last dates for depositing property or sales tax is near. During that period, their office is jam packed and you won’t get your number unless you have reached at least before 8am. You have upto 1 year to collect penalty free birth certificate so plan the visit accordingly. For working people, 1st or 3rd Saturday should be feasible. I went there just today and it was cake walk.
Keep some 200-300 bucks. Take the discharge document for your baby given by the hospital staff. Though they don’t ask for these documents, but there are chances they might ask random people. Take a pen along. Once you enter the main gate, move towards right section which is for consumers (that’s the first contact point). Enter and go straight, pass the first room to enter the main form-deposit area. You will see counters with numbers on it and chairs against each booth. Head straight towards the left corner of that room. You will see an office staff distributing forms. Ask for the birth certificate form. CAUTION: A few of them will try to become middlemen. No need for that since process is very simple and straightforward. Just ask for the form and move on. If there is no one at the desk, open the drawer yourself and take the relevant form.
Fill up the form (very self explanatory and simple). Ensure that baby’s name is written properly since that will be printed on the certificate as well. No need to mention last name / surname. Ask for minimum 5 copies. You can ask for more but depends on the printer’s condition. For 5 copies I paid Rs.102. For rates, check the counter (booth) which is generally number 4, 5 or 6. After filling the form, queue up on 4 or 5 and wait for your turn. Hand over the form, and the operator will find the details. Generally they have the information already fed in their systems which is provided by the hospital staff. As per the new law, all hospitals, maternity care homes, clinics etc. have to declare the delivery to MCGM office immediately.
If asked, provide the discharge certificate + baby’s file. Most of the times they won’t ask but still carry it with you. Deposit the money based on the number of copies required. They will give a printed receipt.
Now go back to the same desk where you’d got the form. The same desk is also used to distribute signed & sealed certificates. No need to submit the receipt to that guy sitting there, but wait for the person who actually comes with bundle of signed certificate. Give the form to him/her who will go to the 4th floor health department to get it signed by senior officials / signatories. Their lead time is 30-45 minutes from the time you deposit the form to them till they return with the certificate. Now the distributor will call baby’s or parent’s name one by one.
Collect your certificate and you are done!
- You might find few touts who will promise to get your work done. DO NOT GET TRAPPED. They are fake. Since the procedure is simple and straightforward, no touts are required.
- Avoid those month ends or closing dates of filing various taxes.
- Parking is a big issue. Better to take auto rikshaw, bus or train. Bikes is still OK. In all my visits I came on a car and had to park at least 1-2 kms away from the office.
- 2nd and 4th Saturdays are off. Sunday as well. If going on weekday, better reach before 9am.
Read more on MCGM website about birth certificate – click here.